From Tokyo boardroom conferences to private temple gala dinners — Vb Japan DMC delivers end-to-end MICE and incentive travel management for UK, US and European companies in Japan.
Our Services
We manage every element of your corporate event or incentive program in Japan — from venue sourcing to airport transfers, cultural programming to gala dinners.
Venue sourcing, AV production, catering management and full delegate logistics for conferences of 10 to 500+ attendees across Tokyo, Kyoto and Osaka.
Reward your top performers with transformative Japan experiences — exclusive access, private dining, cultural immersion and luxury accommodation that creates lifelong memories.
Japan is the world's most sophisticated backdrop for a premium brand event. Castle grounds, temple gardens, rooftop spaces — we source venues that make your launch unforgettable.
Sake brewing, taiko drumming, ramen cooking classes, samurai experience, calligraphy workshops — we design team activities that are both memorable and culturally meaningful.
Private kaiseki dinners in ryokan gardens, Geisha performances, sake sommelier evenings, rooftop banquets with Tokyo skyline views — every gala dinner is unique to your group.
Private coaches, executive vehicles, bullet train charters and helicopter transfers — all delegate movement managed with precision and comfort throughout Japan.
Event Destinations
Each of Japan's major cities offers a completely different event character — from Tokyo's global corporate infrastructure to Kyoto's timeless cultural venues.
Asia's premier business city. World-class convention centres, luxury hotel ballrooms, rooftop venues and extraordinary dining — ideal for large-scale conferences and product launches.
Japan's cultural capital. Private temple gardens, historic machiya townhouses, traditional performing arts venues — incomparable for incentive events and executive retreats.
Japan's food capital and a rising MICE powerhouse. Osaka Castle as a backdrop, Michelin-starred group dining, and a vibrant city energy that energises any delegate group.
Signature Incentive Experiences
Every incentive program we design is built around experiences your winners have never had before — and will never forget.
Exclusive after-hours access to a major Kyoto temple — lit by lanterns, empty of tourists, guided by a temple priest. An experience available to no other group that evening.
Private access to a working sake brewery, guided by the toji (master brewer). Blend your own sake, bottle it, and take it home — a tangible memory of Japan's most iconic drink.
A private gala dinner on a rooftop terrace above the city — Japanese wagyu, curated sake pairings, a traditional dance performance — with Tokyo glittering in every direction.
Your group arrives at Miyajima Island before the first ferry of the day — the floating torii, the deer, the silence — experienced privately before the island opens to visitors.
An early morning visit to an active Tokyo sumo stable — watch the wrestlers train, meet the master, and understand one of Japan's most ancient and physically extraordinary sports.
Exclusive use of a traditional Japanese inn — the entire property, its onsen baths, gardens and kitchen — for your group alone. The ultimate Japan experience, entirely private.
Sample Programs
Every program is built from scratch around your group. These samples show what is possible — your version will be shaped entirely by your winners' profile.
How We Work
Share your event objectives, delegate profile, dates and budget. We ask the right questions to understand what success looks like — not just logistically, but experientially.
Within 5 business days we return a full event concept — venue recommendations, programme outline, cultural experience suggestions, accommodation and ground transport — with transparent costing.
We refine the proposal through as many rounds as needed. Once approved, we handle all supplier contracting, deposits and confirmations — you receive a single point of invoice.
Delegate briefing packs, dietary and access requirement coordination, AV and production management, supplier briefings and a full run-of-show document — every detail confirmed before your group arrives.
Our team is present throughout — at the airport on arrival, on-site at every venue, available 24/7 for any issue. Your delegates never see the logistics. They only experience Japan.
Send us your initial brief and we will return a full event concept within 5 business days — or speak to our team directly on WhatsApp today.